Join the team

Administrative Assistant

May 28, 2021

The Role:

We are looking for a Part-Time Administrative Assistant to work in our Fort Lee office three days per week, with the potential to quickly evolve into full-time hours. This role will provide administrative support to the CEO, as well as ensure that the entire office operates efficiently. The ideal candidate will be detail-oriented, punctual, and able to handle sensitive information in a confidential manner. Adaptability and responsibility will be key to the success of this role.

Your Responsibilities:

  • Manage and maintain a clean, organized, and smooth-running office
  • Perform general administrative duties and resolve any administrative issues
  • Coordinate the scheduling of meetings, appointments, and conference rooms
  • Schedule and assist clients, office visitors, and out-of-town employees
  • Manage correspondence and calls for yourself and other staff
  • Coordinate maintenance and repair of all office equipment
  • Order lunch for the office
  • Order office supplies
  • Order client and employee gifts, as needed
  • Process incoming and outgoing mail
  • Make bank deposits
  • Make travel and transportation arrangements
  • Assist in the planning of trade shows.
  • Submit and reconcile expense reports
  • Research and create presentations as needed
  • Handle ad hoc requests

You Today:


  • Bachelor’s Degree preferred


  • Required Skills:
    ○ Microsoft Office
    ○ Google Workspace 
  • Preferred Skills:
    ○ Asana
    ○ Slack
    ○ Zoom

    What If Media Group is an Equal Opportunity Employer. We provide employees with a competitive salary and bonus plan, as well as generous medical, dental, vision, & 401k plans. If you would like to learn more about this exciting position, please contact [email protected]. We look forward to hearing from you!

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